Every vendor invoice read, checked, and filed. Automatically.
QuietSignal reads each vendor invoice line by line, checks the math, matches duplicates, pulls out fees, and holds anything that does not add up with the reason in plain words. Spend by vendor stays current without a spreadsheet, for one location or many.
Short walkthrough on your own invoices. No credit card required.
- No contracts
- Nothing to integrate
- No setup costs
- Cancel anytime
- 30+ years of experience
One platform, built around your business.
Every invoice read, checked, and filed automatically, a plan for where automation helps, a site that gets found, and marketing that publishes on schedule.
Automated invoice processing.
Connect your email and it just runs.
Connect the inbox your vendors already send to and QuietSignal reads each new invoice attachment as it arrives. Prefer to upload? PDFs, spreadsheets and phone photos work too. Every invoice is read line by line, the math is checked, duplicates are matched, and anything that does not add up is held for you with the reason stated.
Vendor A Invoice #38241
- Lines do not sum to the printed totalLines add to $1,812.40 · printed total $1,847.20 · difference $34.80$34.80
- Fuel surcharge: new to this vendorNot on any earlier Vendor A invoice · pulled out as its own line$18.50
- Duplicate checkCompared with INV-38112 on vendor, date, total and lines · no matchClear
- Price historyHeirloom tomato, case · last three invoices $24.00, $24.00, $28.50Recorded
- QSEmail autopilot picked up a new invoice from billing@vendor-a.com · this morning
- QSReader read 18 lines, 3 fees and the vendor as structured data · this morning
- QSChecker held INV-38241: lines do not sum to the printed total · this morning
Connect once. Then it just runs.
Connect your email or forward invoices
Connect the inbox your vendors already send to. Nothing changes for them.
Every invoice is read
Line items, totals, fees and the vendor, as structured data, not a picture of a page.
The math is checked
Lines are multiplied out and summed against the printed total. Duplicates are matched.
Held for review
Anything that does not add up is set aside with the reason in plain words, so your attention goes only where a decision is needed.
Three things you cannot do
with manual invoice review.
QuietSignal reads what sits under the total: the lines, the quantities, the unit prices, the fees. Built for operators who do not have time to read every line by hand.
QuietSignal/AnalyticsSpend overview
- Produce$13.1k
- Proteins$11.5k
- Dairy$7.8k
- Dry Goods$6.4k
- Beverages$5.1k
- Cleaning$4.3k
- INV-38241 heldlines do not sum to total
- INV-21455 heldmatches INV-21431
- Delivery charge, Vendor Cnew to this vendor
- Heirloom tomato, caseprice history updated
Every line, as data.
QuietSignal extracts each line item, quantity and unit price from PDFs, spreadsheets and emailed attachments into one structured record per invoice, checks the arithmetic, and keeps a price history per vendor and item.
- Reads PDFs, spreadsheets, emailed attachments and photos (photo totals are held when they cannot be verified)
- Multiplies each line out and checks it against what the vendor printed
- Keeps what each vendor charged you for each item across invoices
QuietSignal/LocationsSpend by ship-to location
- Downtown$9,840
- Riverside$7,210
- Heights$4,940
- Airport$2,190
- Vendor B · INV-21460No ship-to printed on the invoice
- Vendor E · INV-00412Ship-to reads a street with no matching location
Spend where the goods were received.
When an invoice names the location it shipped to, QuietSignal records that location and groups spend by it. Anything it could not place goes to a review queue you resolve.
- Ship-to read from the invoice when it is printed
- Spend grouped by location
- A review queue for anything unplaced
QuietSignal/Held for reviewFour invoices held, each with its reason
- Vendor A · INV-38241HeldLines do not sum to the printed totalLines $1,812.40 · printed $1,847.20 · difference $34.80
- Vendor B · INV-21455HeldMatches an invoice you already haveSame vendor, date, total and lines as INV-21431
- Vendor C · INV-09812HeldA fee new to this vendorDelivery charge $12.00 not on any earlier Vendor C invoice
- Vendor D · INV-77120HeldPhoto total could not be verifiedLines read; the printed total was not legible
What does not add up, set aside.
QuietSignal holds an invoice when its lines do not sum to the printed total, when it matches an invoice you already have, or when a fee appears that was never on that vendor's earlier invoices. Each hold states the reason in plain words.
- Line math checked against the printed total
- Duplicates matched on vendor, date, total and line detail
- New fees called out so you can question them
What QuietSignal is, in plain terms.
- What is QuietSignal?
- QuietSignal is invoice processing and back office software for restaurants and small businesses. It reads vendor invoices line by line, checks the math on every one it can verify, matches duplicates, keeps a price history per vendor and item, and reports what a business spends with each vendor. QuietSignal is made by QuietSignal LLC and is based in the United States.
- Who is QuietSignal for?
- Restaurants, bars, trade services, property owners and other small and mid-sized businesses that receive more vendor invoices than anyone can read by hand. It fits one location and it fits several.
- How do invoices get into QuietSignal?
- Three ways, and none asks your vendors to change anything. Connect the inbox they already send to, upload the files you hold, or photograph paper at delivery. Photos are read for their lines; a total that cannot be verified is held for your review rather than guessed.
- What happens when the numbers on an invoice do not agree?
- The invoice is held with the reason in plain words rather than quietly corrected. You see the line, what the vendor printed, what the math says and the difference.
See what is actually
on your invoices.
Bring a few recent invoices. We will show you what QuietSignal sees. No credit card required.